Your company's name belongs after the @
Business email hosting for South African companies, on your own domain and fully managed by Webcafe. For businesses that want proper email without signing up for Microsoft 365 or Google Workspace.
thandi@mokoenabuilders.co.za
instead of [email protected]
Between free mail and the big suites
Most small and mid-sized businesses in South Africa need email that arrives, a shared calendar, and someone to phone when it breaks. They do not all need a full office suite attached to every mailbox.
| Free or bundled hosting mail | Webcafe Business Email | Microsoft 365 or Google Workspace | |
|---|---|---|---|
| Address on your own domain | Sometimes | Yes | Yes |
| Mailbox size | Small, often shared with your website | 10 GB to 40 GB each | 30 GB to 100 GB each |
| Spam and delivery | Shared reputation, hit and miss | Managed filtering and delivery-focused infrastructure | Managed |
| Calendar and contacts | Rarely | Included, with shared calendars | Included |
| Outlook, iPhone and Android | Basic | Yes, plus modern webmail | Yes |
| Office apps, Teams or Meet, file storage | No | No. Email, calendar and contacts only | Yes, and you pay for them on every mailbox |
| Typical cost per mailbox | Free to R20 | R29 to R99 a month | From R100 a month* |
* Indicative entry-level list pricing, excluding VAT. If your team lives in Teams, Word and SharePoint, Microsoft 365 is the right tool and we will tell you so.
Three plans, priced per mailbox
Every plan has the same platform underneath. You choose how much room each mailbox gets.
| Starter R29 per mailbox, per month | Professional R79 per mailbox, per month | Enterprise R99 per mailbox, per month | |
|---|---|---|---|
| Storage | |||
| Mailbox storage | 10 GB | 30 GB | 40 GB |
| Core | |||
| High-availability cloud platform | Included | Included | Included |
| Spam and malware filtering | Included | Included | Included |
| Delivery-focused sending infrastructure | Included | Included | Included |
| Modern webmail, in your browser | Included | Included | Included |
| Calendar and contacts | Included | Included | Included |
| Everyday tools | |||
| Schedule send and undo send | Included | Included | Included |
| Shared calendars (CalDAV) | Included | Included | Included |
| Address management | |||
| Aliases per mailbox | 10 | 25 | 50 |
| Forwarders per mailbox | 10 | 30 | 50 |
| Catch-all address | Included | Included | Included |
| Plus addressing (name+tag@) | Included | Included | Included |
Prices exclude VAT and are billed monthly. Add or remove mailboxes as your team changes.
We do the moving
Changing email providers is the part everyone dreads. Webcafe handles it, so your team keeps working while it happens.
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We connect your domain
Already own a domain? We update its mail records for you. If you do not have one yet, we register it.
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We copy your existing mail across
Old messages and folders are moved into the new mailboxes before the switch, so nothing goes missing on the day. Moving up to 5 GB per mailbox is free; larger mailboxes carry a once-off migration fee, quoted before we start.†
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We set up your devices
Outlook on the desktop, Mail on the iPhone, Gmail on Android. Your team opens the app they already use and their mail is there.
† T&Cs apply. Migration is free for mailboxes up to 5 GB. For each mailbox over 5 GB we quote a once-off migration fee, based on its size, before any work starts.
Questions people ask first
Can we keep using Outlook?
Yes. Mailboxes work with Outlook, Apple Mail, Thunderbird and the mail apps on iPhone and Android. There is also a webmail login for when you are away from your own computer.
Is this really an alternative to Microsoft 365?
For email, calendar and contacts, yes. You get large mailboxes, spam filtering, shared calendars and a platform built for uptime. What you do not get is Word, Excel, Teams or SharePoint. If you need those, keep them only for the people who use them and put everyone else on Business Email.
Can different people be on different plans?
Tell us who needs what when you ask for a quote. A director with fifteen years of mail and a site foreman who sends ten messages a week rarely need the same mailbox.
Is moving our old mail free?
Yes, for mailboxes up to 5 GB. A mailbox larger than that carries a once-off migration fee, and we tell you what it is before we start. Let us know roughly how big your current mailboxes are when you ask for a quote.
What happens to our mail if we leave?
It is your mail. We export your mailboxes or help your next provider move them. No hostage-taking.
Who looks after the servers?
We do, through a fully managed cloud platform. Monitoring, patching, filtering and delivery reputation are handled for you. You will never be asked to restart a mail server.